Voice-powered Bot: listens to realtor voice notes and fills CRM cards automatically.
Real estate agents waste hours copy-pasting listing details. We built a Telegram bot (Collector) where realtors drop photos and record brief voice notes right from the property. AI under the hood parses details, writes a high-converting description, and creates a draft record. Bonus: agents don't need CRM access, protecting your database.
20+ distinct fields
(no DB access given)
complex legacy ID rules
Why classic CRMs kill sales speed
The core problem of every real estate agency: realtors hate working with CRMs. Their job is doing showing tours and negotiations, not sitting in an office copy-pasting square footage, floor numbers, and pricing into 20 inputs.
To post a single listing to the website, the agent had to snap photos, head back to the office/home, copy photos to a PC, write SEO-friendly text, and manually fill the database. If a property was sent by a third-party agent, they had to re-type everything. It was a massive time sink.
The second pain point was security. Giving database (CMS) access to all freelance agents created a high risk of someone scraping the entire database right before resigning.
No Bot / With Collector Bot
- Manual typing from keyboard
- Agents waste hours formatting data sheets
- Security leak risk (everyone has CMS access)
- Agent writes copy & SEO keywords from scratch
- Human errors when typing complex legacy listing IDs
- Realtor sends voice notes and photos on the spot
- AI extracts entities and fills database fields
- Write-only access: data leaks are structurally impossible
- AI generates engaging property descriptions
- Bot handles complex legacy ID rules automatically
AI working as a virtual assistant
The bot workflow matches natural human chatting. The agent drops photos and records a brief voice message (or forwards a text listing from another realtor). Then the automation takes over:
- Transcription Voice Recognition. The bot converts the voice message into clean text. The raw audio transcription is also saved to the database "for history" to track original listing parameters.
- AI Parsing Entity Extraction. An LLM analyzes the text and pulls exact metrics: price, area, floor, rooms, and district. These values are automatically mapped to the correct columns in Directus CMS.
- Copywriting Description Generation. Based on raw metrics, the AI drafts a polished, engaging description for the public website catalog.
- Legacy ID Format Formatting. The agency used a custom non-sequential ID system (e.g., an "X" at the end denotes "direct deal"). The bot handles these rules and maps IDs cleanly.
Zero Trust: Smart Security
Since the bot acts strictly as a **collector**, we can securely share its link with all freelance agents. They have no login credentials for Directus. They *cannot* view listings of other realtors or export any database tables.
Realtors simply feed the funnel. The bot builds a Draft, and the admin approves publication to the site in one click. Property processing time was cut from hours to seconds.